PRODUCTION TRACKING

Know if your crews are on budget before the job is over.

Crews log quantities and hours from their phones. PMs see which items are ahead or behind the estimate while there's still time to act.

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Why it works

If the crew can't see the score, they can't play to win.

A super who can't see the payoff from his effort eventually quits trying. Put the numbers in front of the whole team every day and they start running the job with you.

Crews that know the target find the next task

Crews that don't, wait to be told. That difference is your margin.

Watch the trend, not one bad week

Weather and other trades will hurt some days. If the line keeps moving the right way, you're winning.

Standby time is money

Waiting on trades, inspections, equipment or material. Track it and it shrinks.

Give crews the numbers and they'll run with them

Crews rarely get the data they need to win. Hand it to them and they lead the work, so supervisors spend less time chasing and more time planning. The dashboard tracks your supervision-to-craft ratio.

Jobs that make money don't end in fights

Productive jobs end with fewer disputes and claims. When you're making money on the base work, change orders get negotiated instead of litigated. I've spent enough years on the other kind of job to know.

Based on Dr. Jim Adrian's "Measuring Productivity Benefits," from his Construction Productivity Newsletter. Want help putting these ideas to work in your company? Book a call.

How it works

A scoreboard the crew keeps themselves.

Load the estimate

Your estimator enters or uploads the line items: description, quantity, unit and budgeted hours. Excel or CSV, with a ready-made template in English or Spanish. Tag each item by trade so crews only see their own work.

Estimate view with line items, quantities, units and budgeted hours

Crews log what got done

At the end of the day, someone on the crew enters quantity installed and hours spent, from their phone, in English or Spanish. Add a photo and a quick note on weather, interruptions or other trades in the way.

The foreman verifies. Everyone sees the score.

The foreman or super approves entries from an iPad or desktop. The dashboard shows hours used, hours left and whether each item is ahead or behind on both hours and schedule, and flags entries that look off. A weekly email keeps the PM and owner in the loop without logging in.

Built for the crew and the office

No app to download

Runs in the phone's browser. Sign in with a code sent by email.

English and Spanish

Each person picks their language. Same data underneath.

Photo check on every entry

A photo backs up the quantity, and a "same as last entry?" prompt catches double counts.

Notes from the field

Weather, interruptions and trade conflicts get logged when they happen, not remembered later.

Roles that fit your team

Crew, foreman, superintendent, estimator and admin. Dollar figures only show to the people who need them.

Bring your subs in

GCs can add subcontractor crews to their account and track them the same way.

A good fit for

Subcontractors in any trade, and general contractors with self-perform crews: framing, concrete, finish carpentry and the like.

Not built for

GCs who sub out all of their work. If you don't have your own crews, Manpower Forecast is probably the better tool.

Where it came from

Built from a spreadsheet that worked on real jobs.

Years ago I built a Google Sheet to track crews against the estimate: line items up front, quantities and hours from the field, a simple ahead or behind at the bottom. It worked. The problem was getting crews to use a spreadsheet. Production Tracking is that sheet, rebuilt for a phone.

Jason Dunlop, H5 Consulting